Know which clients
actually make you money.
Expenia gives agency owners a clear view of revenue, costs, and profitability across every client and retainer. No spreadsheets. No accountant needed.
4
answers every morning
5 min
to set up
Zero
accounting knowledge needed
No credit card required · Cancel any time
expenia.app / Dashboard
● LiveGood morning, Ryan 👋
Here's your business overview
Your numbers, right now
Cash position
A$8,250
Net this month · Up 6.2%
Overdue invoices
5 invoices
A$6,430 outstanding
Top expense
Staff 38%
A$2,310 total · 4 cats
Profitability
A$5,820
Net profit · +9.4%
Plain English · No jargon · No accountant needed
The challenge
Does this sound familiar?
You're billing multiple retainers but have no idea which clients are actually profitable after contractor and software costs.
Chasing overdue invoices while trying to manage new projects and deadlines at the same time.
Your costs are scattered across contractors, software subscriptions, and overheads. Impossible to see the full picture.
You open your accounting software and it tells you everything except what you actually need to know.
One big client pays late and suddenly you're not sure the agency can cover payroll this month.
The solution
How Expenia fixes it
Profitability by client, at a glance
See net profit and cash position the moment you log in, broken down clearly enough to know which retainers are worth keeping.
Invoice tracking that works
Every client invoice, paid, pending, or overdue, visible in one view. No more digging through emails or spreadsheets.
Costs tracked automatically
Contractor fees, software, hosting, overheads: all auto-categorised so you see exactly where margin disappears.
Plain English, always
No charts of accounts, no reconciliation screens. Expenia speaks agency owner, not accountant.
Expenia
Your daily business money dashboard
How an Agency Owner Finally
Saw Which Clients Paid Off
Know which clients actually make you money.
Ryan
Creative Agency Owner
Ryan runs a 5-person creative agency juggling retainers, project fees, and contractor costs across a dozen active clients.
"I was billing more than ever but had no idea which clients were actually worth keeping once costs came out."
Before Expenia
- ✕You're billing multiple retainers but have no idea which clients are actually profitable after contractor and software costs.
- ✕Chasing overdue invoices while trying to manage new projects and deadlines at the same time.
- ✕Your costs are scattered across contractors, software subscriptions, and overheads. Impossible to see the full picture.
- ✕You open your accounting software and it tells you everything except what you actually need to know.
- ✕One big client pays late and suddenly you're not sure the agency can cover payroll this month.
After Expenia
- ✓Client profitability visible at a glance
- ✓Every invoice tracked from sent to paid
- ✓Contractor and software costs categorised automatically
- ✓Cash position always current
- ✓Unprofitable retainers spotted early
* Illustrative scenario based on a typical customer profile. Figures shown are representative examples, not guaranteed outcomes.
The Results
12 clients
profitability tracked in one view
A$6,400
in unprofitable retainers identified
5 min
daily check-in time
Zero
spreadsheets needed
Faster
client and pricing decisions
Why Agencies Choose Expenia
- ✓See which clients and retainers are actually profitable
- ✓Track every invoice from sent to paid
- ✓Contractor and software costs categorised automatically
- ✓Know your real margin, not just revenue billed
- ✓No accountant needed to read the numbers
expenia.app / Dashboard
● LiveGood morning, Ryan 👋
Here's your business overview
Your numbers, right now
Cash position
A$8,250
Net this month · Up 6.2%
Overdue invoices
5 invoices
A$6,430 outstanding
Top expense
Staff 38%
A$2,310 total · 4 cats
Profitability
A$5,820
Net profit · +9.4%
Plain English · No jargon · No accountant needed
For the first time I could see which clients were actually worth keeping. That changed how I priced everything.
Ryan, Creative Agency Owner
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